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Tips & Tools for Productivity in the Workplace

Do you ever struggle with productivity? Organising your workload each day can sometimes be difficult; and a lot of people look for ways to become more productive. When we reached out to one company, who is known for providing outsourced IT support London businesses use to maximise productivity, they said that productivity is all about staying organised and using the right techniques to keep yourself on track.

Tips for Productivity

1. Organised Workspace

First thing’s first, you need to make sure your workspace is clean and tidy. They say that your environment affects your mindset – so a messy workspace won’t do you any favours. On the other hand, keeping your workspace tidy and well-organised can help you focus.

2. Goal-Setting

Before you start work, it is helpful to set some goals for yourself. The idea is that you should know what you are working towards, so that you can strategize how to achieve your goals. Setting goals can help work through large or complex tasks and help with time management.

3. Time Management

One of the things that a lot of people who struggle with productivity find is that time slips away from them. This is usually because they are not managing their time effectively. Tracking your time is the first step, so you know how fast (or slow) you work; then you can begin to set time targets for yourself.

4. Sessions and Breaks

Sometimes, it can be easier to work hard and concentrate when you know that there is an endpoint in sight. This is why some productive people like to schedule sessions and breaks. The sessions may be 30-minute intervals where you minimize distractions and concentrate on a task followed by a break to help you refresh your mind and relax (also good for productivity).

5. Monotasking

This is the opposite of multi-tasking, which has actually been found to be highly detrimental to productivity. Splitting your focus between multiple tasks means you’re dividing your productivity. On the other hand, monotasking is good for getting in the zone with workloads.

6. Organise Your Task List

Just like organising your workspace is important, organising your task list is a good strategy. For instance, organising tasks so that the most difficult or most important tasks are scheduled in the morning (or perhaps the afternoon if you’re more productive then).

Tools for Productivity

As well tips for productivity, when we spoke to the IT support provider London businesses use, they recommended some tools that they find help individuals remain productive.

  1. Asana – A tenured productivity solution, Asana has been in use since 2008. It is designed to help companies track work – for instance, managers can keep track of how the employees in their team are getting through their work. With the app, you can create to-do lists, set deadlines, send requests to colleagues, and much more.
  1. Trello – This is another effective project management tool for businesses. You start with a Trello board, and you can add cards to them. A card represents a task or a checklist, and you can add priorities, deadlines, files and hyperlinks, and lots of other information to a card.
  2. Clockify – this free time management app helps you track your time and create timesheets. It has a stopwatch function that you can use to record how much time you took to complete a task. You can add additional information to a recorded time-period, until you have an in-depth breakdown of your day.
  3. Todoist – this app is halfway between being a time management app and a to-do list app. It curates your tasks and appointments to make them easy to track, and has a range of useful productivity features. It even lets you delegate tasks to colleagues who are also using the platform.

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